Excel to PDF
Convert Excel (XLSX or XLS) spreadsheets into tidy PDF tables. Every sheet becomes a readable page with its grid intact - handy for invoices and price lists.
Drop your Excel file here
or click to browse files
Convert a spreadsheet into a PDF: pick the sheet, the page size and the orientation, and the table is laid out so columns do not run off the edge of the page. Ideal for sending a quote, an invoice or a report to somebody who should read it rather than edit it.
A PDF also freezes formulas and formatting, so the recipient sees exactly what you intended regardless of their spreadsheet software. The file is converted in your browser, so financial data stays on your machine.
How to convert Excel to PDF
Add your spreadsheet
Choose sheet, page size and orientation
Download the PDF
FAQ
Which spreadsheet formats are supported?
Excel .xlsx and .xls work directly. For CSV files, open them in a spreadsheet application and save as .xlsx first, so column widths are defined.
What happens to very wide tables?
Wide sheets are scaled to fit the page width so no column is cut off. If you prefer readable font sizes instead, choose landscape orientation or split the sheet before converting.
Are formulas and multiple sheets kept?
The displayed values of the selected sheet are converted - which is normally what you want, since a PDF shows results rather than the underlying formulas. Convert sheets one at a time.
Do charts survive the conversion?
Charts placed on the sheet are rendered as they appear. Charts on a separate chart sheet should be moved onto the data sheet first.
Can I add page numbers?
Convert first, then use the PDF page-numbers tool to stamp numbering and a header or footer line.
Is my spreadsheet uploaded?
No, conversion happens locally in your browser.
At a glance
| Input | Excel |
|---|---|
| Multiple files | No |
| Where it runs | In your browser - files are never uploaded |
| Works offline | Yes — once the page has loaded |
| Price | Free, no sign-up, no watermark |
Keeping text selectable and searchable
A PDF can hold real text or a picture of text, and the difference matters: real text can be selected, searched, copied and read aloud, while a scanned page cannot until someone runs OCR on it. Many "reduce size" tools silently flatten everything into images, which shrinks the file but destroys searchability and makes the text blurry when zoomed. If a document needs to stay usable - contracts, manuals, anything you may need to search later - keep text as text and compress only the images. If you are starting from a scan, run OCR first, then compress.
PDF versions, standards and compatibility
PDF 1.4 is readable by essentially everything and is the safe default for forms and general sharing. PDF 1.7 added better compression and is what most modern software writes. PDF/A is an archival variant that embeds every font and forbids outside dependencies so the file will still render identically in twenty years - archive offices and some government submissions require it, and it is a poor choice for everyday files because it is larger. Encrypted PDFs need the protection removed before any other tool can touch them, and a permissions (owner) password is weaker than an open password: it is meant to discourage printing and copying, not to keep anyone out.